Cloud-Based CTMS: Is the Successful Implementation Really a Myth?

Cloud-based CTMS is the greatest trend in the clinical research softwares at the moment. However, selecting the proper CTMS (clinical trial management system) that fits your organization’s processes and needs might not be only overwhelming but also not an easy task. There are many factors that you should consider when selecting the best system and the right vendor to streamline your operations, and they begin from the functionalities of the system and its user-friendliness. If you are in the beginning of everything and are trying to select a software for the first time, its successful implementation might look like a myth. But is it really so?

Here are several issues to keep in mind.

First, it is important to make the selection of the appropriate CTMS that will suit you organization’s needs (check out the link above for more insight on the topic). Then you will have to keep up in mind the time and effort that you will need to start your CTMS running efficiently. Note that the system’s implementation processes are key to the success of your site.

Start with determining a timeline: the steps you should do prior an effective implementation. Then you must consider the steps that will follow and the amount of time to execute them. Set goals for the entire team and prioritize.

Second: Phased implementation may be “your thing”. After selecting the cloud-based CTMS that will support your entire organization and will include every functionally that you want to use, it is time to begin improving your processes. This is the moment when you will experience the greatest return of investment (ROI). Remember that you must select a system that will have all functionalities that you will need and not include anything that you won’t use but you will pay for. Therefore, you should only focus on the core functionality that are necessary for your imminent processes.

This is why it is better to speak with the cloud-based CTMS vendor about the possibility of phased implementation of the system. In other words, this means that you will select the modules in the software and the time to include them in your work. Not only will this step save you money, but it will also make the long-term goals and workflows more manageable. Smaller and achievable goals are always a good idea. Of course, the most important processes are those that will need immediate attention. And they will determine, which modules of the CTMS you want to implement first.

Third, you should focus on the key users that will utilize the system. You should give them the task to get to know well the most important parts of the CTMS for their work. After that period, they should also be capable of communicating their knowledge to other colleagues.

Next, the process that you will include depend entirely on your site. You might want to start with the implementation of the functionalities included in the cloud-based CTMS. Make sure you are well trained about contacts capabilities of the software, then consider getting to know how to schedule visits and recruit patients. As next step you might want to check out the financial function of the software, or leave it after you make sure that everything within the reporting function is well known.

At last, approaching the protocol might look challenging, but most of the CTMS vendors help in the initial integration of the data you have. Make sure you talk about this prior buying the software solution. The first step you need to do is to ensure you want or not data migration. Do you need to transfer the entire data you have collected?  Or you need only specific information? Then decide the steps you need to make in the entering of the information about the studies open for enrolment as well as new studies. If you do that, you’ll have entirely functional cloud-based CTMS that will not only save time and money, but will ease your workflows.

If you are searching for an entirely new CTMS for first implementation, then our clinical trial management system, might be the right solution for you. Clinicubes offers integrated solutions for every single aspect and phase of clinical research. In its core, the software is systematized, well-built and easy-to-use. Clinicubes delivers easier way of collecting, retaining and archiving patient and scientific data. Clinical research professionals can also track deadlines, schedule visitations and monitor treatment progress. The system increases the productivity of the clinical research sites and the number of successfully completed trials. It also streamlines the entire clinical trial process, making the CTMS implementation success an easily attainable goal.

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You can find the PDF version of the article here: Cloud-Based CTMS